University of Missouri - Accounting Services

Travel by commercial airline or rail must be at the lowest available fare.

For travel within the U.S. and Canada, reimbursement is allowed for meal expenses, not to exceed $42.00 per day for three meals, including tips. If less than 3 meals per day are subject to reimbursement, amounts (including tips) should not exceed the maximum reimbursement for each meal:

Breakfast $10.00

Lunch $10.50

Dinner $21.50

Full reimbursement in excess of the maximum amount per meal is allowed when guests of the University are involved. Prescribed maximums are not to be treated collectively as per diem allowances nor are they to be used individually without regard to the actual and necessary expenses. If actual expenses are less than the prescribed maximum, reimbursement will be allowed only for actual expenses.

For travel outside of the United States and Canada, reimbursement is allowed for meal expenses at a rate not to exceed that prescribed by the U.S. Department of State Standardized Regulations (Section 925) for "Meals and Incidental Expenses (M&IE)". This information can be accessed on the World Wide Web (WWW) through http://www.state.gov//m/a/als/prdm/. These rates shall be considered maximums for the locations specified in the Standardized Regulations and the monthly bulletin which updates them. Reimbursement will be made for actual costs up to the published daily maximums.

For travel both inside and outside of the U.S. and Canada, receipts are required for any meal in excess of $75.

When business travel involves overnight stays, all meals are reimbursable within the above guidelines. When no overnight travel is involved, meals are reimbursable under the above guidelines only when they are part of a meeting or activity including other individuals to discuss University business. If the meal is part of a group meal or organized banquet where each participant pays individually, the meal is reimbursable under the above guidelines as long as the travel voucher includes an explanation as to the business purpose of the meal and the other individuals or group present. Meals eaten alone are not reimbursable.

Reimbursements will be made for other expenses under the following circumstances:

• Telephone - Expenses incurred for official business
• Miscellaneous Transportation & Related Expenses - When necessary to carry out the purpose of the trip.
• Registration or Other Meeting Expenses - When necessary to carry out the purpose of the trip.

When spouses travel with University employees, but are not themselves serving as agents of the University, travelers should be careful to maintain a record of individual expenses. The University will not reimburse any expenses incurred on behalf of the spouse.